Governance Manager provides a very flexible and powerful way to restrict access to folders and documents BUT the local GM Manager has a level of access which means that they can still see everything in GM. There may be circumstances when an area is required where the GM Manager should not have access - Governance Manager provides a facility called a Room for this purpose.
Rooms are often used for Clerks (private area), Pay Committee, HT Recruitment, Disciplinary etc. Governance Manager members who do not have access to the Room cannot see it on the main navigation menu. See below an example of what a Clerk will see:
Think of a Room as a small GM within the GM. The Room requires a manager (who is responsible for adding/removing users to the room) and it contains folders just like the main Governance Manager. The big difference with a Room is that the local GM Manager can be excluded from a Room as the Room can be 'managed' by any of the Governance Manager users.
Rooms are initially setup by GM Support (email gmsupport@nationalcollege.com or call 0333 050 9167) - you will need to identify who will be the Room Manager. Once set up management of the room is a local matter.
Each Room has a Settings Page on the left hand menu (accessible only to Room Managers) where the name of the room and other settings can be changed. Each Room has its own Waste-bin. Room Members can be added to the Room only by the Room manager(s).
NOTES:
a) 'User Groups' cannot be added to Rooms (this is to prevent an excluded main GM Manager adding themselves to a group and gaining access to a Room, effectively bypassing the security in place)
b) If a GM Manager is added as a Room user they still retain their Manager profile even if their Room profile is Reader, Author or Editor - this means they cannot be excluded from documents in the Room if they have Room access.
Below is an example of a Room (called 'CONFIDENTIAL ROOM') in the demonstration GM system:
